Privacy Policy

Milford Veterinary Hospital is the trading name of North Downs Vets Ltd, and is a registered company in England & Wales registration number 8572723 Registered Office 37 New Road, Milford GU8 5BE. VAT Registration number 174 2590 01

Lawful basis for processing your data

Organisations are permitted to process data if they have a legal basis for doing so. Milford Veterinary Hospital processes data on the basis that:

As your chosen veterinary surgery, we have a legitimate interest in processing your data. This includes some or all the following:

  • To enable us to provide our veterinary services to clients
  • Where the processing enables us to enhance and personalize our services and communication for the benefit of our clients
  • To provide communications including postal, which we think will be of interest to you

We collect your personal information in a number of instances, including when you:

  • Register your details as a new client
  • Sign up to our Premier Plan Health Care Plan
  • Are referred by a vet to see our Cardiologist
  • Contact us by any means with questions about a service, product or treatment or to raise a complaint
  • Ask one of our colleagues to email you information about a service, product or treatment
  • Use our micro-chipping service
  • Phone us: we record phone conversations for record or training purposes
  • CCTV systems are  operated for the security of both clients and employees and for the prevention of crime. These systems may record your image during your visit.

Who do we share your personal information with?

We may disclose your personal information to the following categories of recipients:

  • to specialist referral centres or specialist veterinary hospitals, when we refer your pet for specialist diagnosis or treatment;
  • to other veterinary professionals, if you request that we transfer your pet’s patient history on transferring to another veterinary surgery;
  • to insurance companies with whom you have insured your pet;
  • to laboratories and other suppliers who you have agreed we may provide your details to and who require them in order to provide services in relation to your pet;
  • our third party services providers who provide data processing services to us, or who otherwise process personal information for purposes that are described in this Privacy Policy or notified to you when we collect your personal information. Examples of the kind of third parties we work with are:
    • IT companies who support our Websites and other business systems;
    • Direct marketing companies or other third parties who help us manage electronic communications with you;
  • to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights or apply our Terms and Conditions, or (iii) to protect your vital interests or those of any other person;

Your rights

The General Data Protection Regulation grants all data subjects the following rights without charge. These include the right to:

  • Fair processing of information and transparency over how we use your use Personal Information;
  • Access your Personal Information and to certain other supplementary information that this Privacy Notice is already designed to address;
  • Require us to correct any mistakes in your information which we hold;
  • Require the erasure of Personal Information concerning you in certain situations;
  • Receive the Personal Information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
  • Object at any time to processing of Personal Information concerning you for direct marketing;
  • Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
  • Object in certain other situations to our continued processing of your Personal Information;
  • Otherwise restrict our processing of your Personal Information in certain circumstances.

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation

If you have any questions or concerns about our use of your personal information, please contact our data protection officer at angela@milfordvets.co.uk